Fellowship Criteria And Proposal Submission Requirements

Click on the links below to learn more about the CAP Fellowship Program submission requirements. If you are a Sunnybrook employee please click here to view the submission guidelines for your organization.

To download the printable 2017 CAP Fellowship Application guide click here.

General CAP Fellowship Criteria

All submissions must be for quality improvement projects (research projects are not eligible – click here to learn more about the difference between quality improvement and research).

All submissions must meet the following four general CAP Fellowship criteria:

1. Aligned with strategic priority area(s):

All Fellowship project proposals must be related to one or more of the following strategic priority areas:

  • Patient Experience: driving change and quality improvement across a continuum of patient & caregiver engagement to improve the patient experience.  Refer to the Patient Experience Roadmap for more information. 
  • Patient Safety:  As part of UHN’s Caring Safely Transformation, the following six Hospital Acquired Conditions (HACs) have been identified for initial focus:
    • ADVERSE DRUG EVENTS:  an injury from a medicine or lack of an intended medicine, and includes adverse drug reactions and harm from medication incidents
    • C. DIFFICILE INFECTION:  a bacterium that can produce toxins that damage the lining of the intestines, resulting in symptoms that range from mild diarrhea to death
    • CENTRAL LINE INFECTIONS:  occurring when bacteria enters the bloodstream through a central line catheter
    • FALLS:  an event that results in an individual coming to rest inadvertently on a lower level, with or without injury
    • PRESSURE INJURIES:  occurring as a result of intense and/or prolonged pressure or pressure in combination with shear
    • SURGICAL SITE INFECTIONS:  an infection that occurs after surgery in the part of the body where the surgery took place
  • Accreditation Canada’s Required Organizational Practices (ROPs): Accreditation at UHN involves meeting 30 ROPs, which are essential evidence-based practices that organizations must have in place in order to improve patient safety and minimize risk.  ROPs are categorized into six patient safety areas/goals:
    • SAFETY CULTURE: Create a culture of safety within the organization 
    • COMMUNICATION*: Promote effective information transfer with clients and team members across the continuum of care
    • MEDICATION USE: Ensure the safe use of high-risk medications
    • WORKLIFE/WORKFORCE: Create a worklife and physical environment that supports the safe delivery of care and service
    • INFECTION CONTROL: Reduce the risk of health care-associated infections and their impact across the continuum of care
    • RISK ASSESSMENT: Identify and mitigate safety risks inherent in the client population (Accreditation Canada, 2017)

      * Note: concerning ROPs Communication, projects that focus on transfer of information and medication reconciliation are strongly encouraged for a CAP Fellowship to support Accreditation at UHN.
  • Program-based strategic priorities (if you are unsure of what these are, please speak with your manager)
2. Informed by the patient perspective

All proposals must include a description of how the patient perspective will be used to inform your project work. Specifically, your proposal should address: How you have determined patient need for your project idea (talking to patients and caregivers, patient satisfaction/experience surveys, incident reports etc.), and if/how you will seek patient and caregiver input, and if/how patients and caregivers will be involved in your project.

3. Enhances Employee Health, Wellness, and/or Engagement

All proposals must include a description of how the project will contribute to the enhancement of employee health and wellness and/or employee engagement.

4. Fosters Interprofessional collaboration

All proposals must include a description of how the project will foster interprofessional collaboration (i.e., how you will engage other professions in your project work, how you will leverage the unique talents of your interprofessional team members). For more information on Interprofessional Collaboration at UHN click here.

Joint proposals must also include an outline of the collaborative approach the co-applicants will undertake to co-lead the project, and a clear articulation of the unique contribution of each profession/individual to the project. For key considerations in fostering a collaborative approach See the “How” section of the IP lens.

Available Fellowships 2017-18

The following table outlines the CAP Fellowships that are available this year, and the corresponding eligibility criteria for each one. Please note that the general CAP Fellowship Criteria as noted above apply to all Fellowships.

Show Available CAP Fellowships 2017-18 table
Name of Fellowship Number available Description Who can apply
Amgen Fellowship in Kidney Health – Click here for more information 1 Individual Fellowship for a health professional with a proposed project that will improve kidney care at UHN. Preference will be given to those working within the Nephrology Program. Point-of-care health professionals within the Nephrology Program (non-physician)
The Bitove Family Fellowship in Dementia Care - Click here for more information
1 Fellowship for a nurse working with an older adult population impacted by dementia. Project ideas must be developed in collaboration with the team at the Dotsa Bitove Wellness Academy. Email Kerry-ann.smith@uhn.ca for more information. Point-of-care staff nurses working with an older adult population impacted by dementia
Ilse Tacoma Fellowship for Surgical Nurses 1 To fund the participation of surgical nurses in the CAP fellowship program Point-of-care staff nurses working in the surgical programs at UHN
Annie CAP Fellowship Fund for Nurses 1 To support the participation of nurses in the CAP Fellowship Program Point-of-care staff nurses
Joint Department of Medical Imaging (JDMI) Fellowship 1 Fellowship aimed at advancing strategic priorities in the Joint Department of Medical Imaging. Point-of-care health professionals who work in the Joint Department of Medical Imaging (JDMI) (non-physician)
UHN Oncology Program Joint Health Professions Innovation Fellowship 2 An Interprofessional Fellowship for a quality improvement project aimed at improving patient care in the Oncology population.  Preference will be given to joint Fellowship project proposals.  A joint Fellowship involves two health professions staff one nurse at PMH and one health professions staff member forming a collaborative partnership and submitting a joint proposal. Point-of-care health professions staff who work in Oncology at UHN (non-physician)
UHN Oncology Program Nursing  Innovation Fellowship 1 Individual Fellowship for a nurse with a proposed project aimed at improving patient care in the Oncology population.  Point-of-care staff nurses who work in Oncology at Princess Margaret
Thompson CAP Nursing Innovation Fellowship 1 General individual nursing Fellowship aimed at promoting strategic priorities (see list above).
Preference given to critical care nurses.
Point-of-care staff nurses from any area at UHN
Lichtblau Fellowship 1 Individual Fellowship for a Nurse with a project aimed at improving education and career development for staff.
Preference given to critical care nurses especially coronary intensive care nurses.
Point-of-care staff nurses from in critical care at UHN
UHN Andreae Family – Peter Munk Cardiac Centre (PMCC) Interprofessional Innovation Fellowship 2 Interprofessional Fellowship for a quality improvement project related to the strategic priorities of the PMCC.
Preference will be given to joint Fellowship project proposals. A joint project involves one PMCC staff nurse and one PMCC health professions staff member forming a collaborative partnership and submitting a joint proposal together for a collaborative project.
Point-of-care health professionals within the Peter Munk Cardiac Centre program (non-physician)
UHN Joey & Toby Tanenbaum Christmas Fellowship 1 General individual nursing Fellowship aimed at promoting strategic priorities at Toronto General.
Preference will be given to nurses who work in General Internal Medicine.
Point-of-care staff nurses who work at Toronto General
UHN Hospital Acquired Conditions (HAC) Fellowship (Joey & Toby Tanenbaum Christmas Fellowship).  Click here for more information 1 Nursing fellowship aimed at promoting  UHN’s Caring Safely Transformation in the area of reducing Hospital Acquired Conditions (HACs).  Individuals with this Fellowship will have the opportunity to join the related HAC Working Group and/or Intervention Team in order to align their project to the overall HAC strategy. Point-of-care staff nurses who work at Toronto General
UHN Sprott Surgery Collaborative Academic Practice Fellowship 1 Fellowship aimed at advancing strategic priorities in the area of surgery. Point-of-care health professionals within the Sprott Department of Surgery (non-physician)
UHN Toronto Rehab Health Professions Fellowship for Innovation in Education and Scholarship 1 Fellowship for a health professional working at TRI aimed specifically at advancing education and scholarship through innovation. Point-of-care health professionals at Toronto Rehab (non-physician)
UHN CAP Innovation Fellowship 1 General individual Fellowship aimed at promoting strategic priorities (see list above). Point of care staff from any area of UHN (non-physician)
UHN CAP Patient Experience Fellowship. Click Here for more information 1 Fellowship aimed at promoting the objectives of UHN’s Patient Experience Roadmap Point of care staff from any area of UHN (non-physician)
Show Available Sunnybrook Fellowships 2017-18 table
Name of Fellowship Who can apply Director Signature required Strategic Priority Areas
Trauma Innovation Fellowship Point-of-care health professionals working on C5-Trauma, B5-ICU or in the Emergency Department. Debra Carew Connect with Dr. Avery Nathens and/or Debra Carew
TECC Innovation Fellowship Point-of-care health professionals working within the Trauma, Emergency and Critical Care Program. Debra Carew Connect with Debra Carew
Women and Babies  Innovation Fellowship Point-of-care health professionals working within the Women & Babies Program. Jo Watson Breastfeeding
St. John’s Rehab Innovation Fellowship  Point-of-care health professionals working within the St. John’s Rehab Program. Rhonda Galbraith Aligned with the St. John’s Rehab Strategic Plan
Holland MSK Innovation Fellowship
Supported by Susanne & William Holland Award Fund
Point-of-care health professionals working within the Holland Musculoskeletal Program. Anne Marie McLeod Best Practices
Patient Experience
Innovation
Oncology Innovation Fellowship Point-of-care health professionals working within the Oncology Program. Jan Stewart Patient experience linking to the Cancer Care Ontario plan
Schulich Heart Innovation Fellowship Point-of-care health professionals working within the Schulich Heart Program. Susan Michaud Aligned with the Schulich Program Strategic Plan
Quality & Patient Safety Innovation Fellowship Point-of-care health professionals (any program or site). Brigette Hales
&
Program Operation Director (for program where applicant works)
Aligned with initiatives within the Quality Strategic Plan
Nursing Innovation Fellowship
Supported by Nursing
Point-of-care nurses (any program or site). Tracey DasGupta
&
Program Operation Director  (for program where applicant works)
Aligned to strategic priorities of the hospital
Spiritual Care* Innovation Fellowship
*Shared Fellowship to be split among 2 health professionals as a team project
One Fellow must be from Spiritual & Religious Care (any Sunnybrook program or site). One proposal/application to be submitted per team. Tracey DasGupta
&
Program Operations Director  (for program where applicants work)
Bereavement
Wound Care Innovation Fellowship
Supported by the Sunnybrook Foundation
Point-of-care health professionals (any program or site) with a project related to wound care. Tracey DasGupta Wound care
Medical Imaging Innovation Fellowship Point-of-care medical imaging professional (any program or site). Henry Sinn Patient experience and decision support projects using qualitative and quantitative analyses using MI informatics
Pharmacy Innovation Fellowship Point-of-care pharmacy staff (any  program or site). Scott Walker Open – connect with Director
Simulation Innovation Fellowship Point-of-care health professionals (any  program or site) with a project related to simulation. Elizabeth McLaney Simulation: team-based learning
GIM Innovation Fellowship Point-of-care health professionals working on B4/B4ICU, C4, D2 or D4 Lois Fillion Aligned to program strategic priorities within GIM
Radiation Therapy Innovation Fellowship Point-of-care radiation therapists. Stephen Russell Cancer Ablation Therapy (CAT)

Submission Requirements

For a printable version of the proposal requirements please click here. All application materials MUST be submitted via the CAP Fellowship website at www.capfellowship.com under ‘My Application’ by Thursday May 25th, 2017 at 1200pm (noon), and must include the following (applications that are missing any of these items will NOT be reviewed):

1. Fellowship Application form

Completed Fellowship Application form to be filled in online under ‘My Application’(for joint proposals, each staff member must complete a separate Fellowship Application form).

2. Manager Reference and Approval form

Completed Manager Reference and Approval form. Form must be signed and scanned, then uploaded in the appropriate section under 'My Application'. This is to ensure your schedule can be adjusted to accommodate the release time required for the Fellowship and that your manager is supportive of your participation. Health Professions staff may ask their Practice Leaders to complete this form. Those submitting joint proposals must submit a separate form for each individual staff member.

3. Mentor Letter of Support

Letter from a mentor on your unit/clinical area or elsewhere (e.g., APNE, CNS, CPL, NP, PPL, PCC, Manager, etc.) supporting the Fellowship project and indicating that they are willing to be a mentor and support you throughout the project and Fellowship Program. Letter must be signed and scanned, then uploaded in the appropriate section under 'My Application'.

4. 250 word synopsis

250 word synopsis of your proposed project that could be understood by a wide general audience. Please note – this section will be used by patient representatives when scoring your proposal so please ensure it can be understood by those without a healthcare background.

5. Project Proposal
  • Proposals must be blinded – that is, the proposal must not contain any information, such as a name, that would identify the applicant (this information should be included on the application form but not in the proposal).  Please do not include the name of your manager or mentor(s) within the body of the proposal. You can include your unit name if required.
  • Project proposals should be prepared in such a manner that they can be read and understood in a general way without reference to any further material that may be provided in the appendices.
  • For joint Fellowship submissions, only one project proposal is needed.
  • Project proposals must be no longer than 8 pages, double-spaced (excluding references, and appendices).
    • Joint proposalsmay include a maximum of one additional page (double-spaced) to accommodate a description of the collaborative approach the co-applicants will undertake to co-lead the project, and a clear articulation of the unique contribution of each profession/individual to the project.
  • Pages must be numbered.
  • Font must be 12-point, and either Times New Roman or Arial. Margins must be 1 inch (all sides). APA format should be used (a helpful link for APA formatting resources: http://owl.english.purdue.edu/owl/resource/560/01/)
  • Blinded project proposals must be assembled using the pre-specified headings below:
    • Title: (Please do not include a cover page).
    • Introduction & Significance:  A brief description of your quality improvement project idea and why it is important. This could be a new project or a project that is already underway, such as a quality improvement initiative in your clinical area/department. If your project idea is part of a larger project, please be sure that the piece you will be leading is clearly defined and is the focus of your proposal.
    • Current Knowledge: A brief summary of current knowledge available about your topic. According to the UHN Knowledge Use Model there are four broad types of knowledge: research knowledge, clinical experience, patient knowledge and personal knowing and self-awareness. Please address the first three types of knowledge within this section:
      • Research knowledge:
        • Research knowledge is the knowledge we gain from reviewing the literature including journals, best practice guidelines and evidence based academic knowledge.
        • Please include a minimum of three references from the research literature.
      • Clinical experience:
        • Clinical experience is the knowledge we gain from working with patients.  This may or may not be based on research knowledge.
        • Describe your clinical experience and your observations of others dealing with this issue.
      • Knowledge of the patient’s experience, preferences, values, and goals of care:
        • Our patients provide us with a unique perspective on clinical issues.  Their perception is critical for decision making and staff engagement.
        • Describe what you currently know about patient’s perspectives on this issue through your everyday work with patients and families.
    • Strategic Priority Area: Explanation of how the project idea is linked to at least one of the strategic priority areas as noted above.
    • Contribution to Collaborative Academic Practice: Description of how the project idea promotes each of the following (all three areas must be addressed; see Fellowship Criteria section above for definitions):
      • Informed by the patient perspective;
      • Enhances employee health, wellness, and/or engagement ; and
      • Fosters interprofessional collaboration.
    • For joint projects only: Co-Leadership: A description of the collaborative approach the co-applicants will undertake to co-lead the project, and a clear articulation of the unique contribution of each profession/individual to the project
    • Opportunity Statement: Description of the current gap in practice or opportunity for improvement that led you to develop your project proposal; describe the nature and severity of the issue and why it is happening.

      Please identify potential sources of data to support your opportunity statement (Are there data in patient charts? Are there data available through decision support? Talk to your mentor/manager about other potential data sources).

      *A strong opportunity statement will address the each of following questions from the 5W2H method:
      • What is the problem, issue or opportunity?
      • Why is it happening?
      • Where is it happening (describe your clinical area)?
      • Who is impacted? (what proportion of staff/patients in your area are affected? Describe the patient population and the composition of your team)
      • When was the issue first observed?
      • How does it affect patients/families/caregivers/staff?
      • How often does it occur?

      Click here to see an example opportunity statement.

    • Aim Statement: What are you trying to accomplish with your project (be specific)? Over what time frame? Include a numerical target for improvement (if applicable). Ensure your aim statement is SMART (specific, measurable, achievable, relevant and time-specific). For example: To reduce the incidence of patient falls on my unit by 20% in the next six months.

      Click here for more examples and information on writing an aim statement.
    • Change Concepts / Proposed Intervention(s): How will you achieve your aim statement? Please describe your ideas for addressing the current gap in practice or opportunity for improvement described above. These should be based on the research literature within your topic area where possible.
    • Evaluation Plan:
      • An outline of the measures that will be used to establish whether you have achieved your aim statement. Please identify at least one of each of the following types of measures related to your project aim statement.
        1. Outcome measure(s): A measure that answers the question “have we achieved what we set out to achieve?” When identifying your outcome measure(s), ask yourself, “what is the problem I am trying to fix?”
        2. Process Measure(s): A measure that answers the question “are we doing what we said we would do, the way we said we would do it?” When identifying your process measure(s), ask yourself “what NEW behaviors am I trying to promote to fix the problem?”
          Click here for more information on these types of measures.
      • Data Source(s): Please include your ideas as to how you might collect each of the measures (ex: chart audits, existing data reports, observation, surveys etc.). Talk to your manager/mentor or visit the UHN decision support intranet site to find out what types of data are already being collected.

      Example Evaluation plan:

      Aim Statement: To reduce the incidence of patient falls on the General Internal Medicine unit by 20% by March 31st 2018.
          Data Source(s):
      Outcome Measure(s)
      • Falls incidence
      • Incident reports
      Process measure(s)
      • Patients with a completed falls risk assessment within 24 hours of admission
      • Appropriate fall prevention strategies implemented within 24 hours of admission as per the UHN “Prevention of Falls & Fall-related Injury policy”
      • Chart audit
       
      • Weekly unit observation rounds

    • Project Activities and Time Line (approximate): Describe the project activities to be completed during the Fellowship and show how they will be spread out across the Fellowship Program time period. This will help you to ensure your project is feasible to complete within the six-month Fellowship period.
      You may want to include a chart or table outlining your project timeline. See the application template for an example.
    • Sustainability: Describe the possibilities for how your project and/or related changes will be sustained following the completion of the Fellowship (i.e. who will carry on this work when you no longer have protected time? How will your work be incorporated/embedded into current processes in your practice area? How will you make sure new staff know about it? etc.).
    • Working with a Mentor: Explanation as to why you selected your mentor and what makes them well suited to support you in your quality improvement project work. What do you hope to gain from the mentoring relationship?

Assistance with Submission

Assistance with identifying ideas, completing the application, and developing project proposals is available through the CAP office of Academic Affairs, Research and Innovation.

If you would like assistance please contact Kerry-Ann at 14- 4394 or Kerry-Ann.Smith@uhn.ca

Proposal-Writing Workshops

Proposal writing workshops will be held at all sites across UHN; staff from all sites are welcome to attend any or all of the sessions. If you have questions about the workshops, please contact Kerry-Ann.Smith@uhn.ca

Proposal Writing Workshop Schedule 2017:

Date Time Location
Mon April 10th 9-10:30 am TGH York-UHN NU-108
Mon April 10th 12-1:30 pm PM M-805
Tue April 11th 12-1:30 pm TRI UC 3-102-17
Tue April 11th 2:30-4:00 pm TWH FP6-103
Wed April 12th 12-1:30 pm TRI BC N207
Thurs April 13th 1-2:30 pm TRI LC-B10
Tue April 18th 12-1:30 pm TGH EN1 404
Fri April 21st 12:30-2 pm TRI RC-120
Wed April 26th  2-3:30 pm TGH York-UHN NU-108
Thurs April 27th  12-1:30 pm TWH FP6-103
Fri April 28th  12-1:30 pm PM 6-104
Mon May 1st 12-1:30 pm TWH FP6-103
Tue May 2nd 12-1:30 pm TGH EN1-441
Wed May 3rd 1:15 pm-2:45  pm TRI  UC 3-102-17
Thu May 4th 12-1:30 pm PM M-805
Mon May 8th  12-1:30 pm PM M-805
Tues May 9th  2:30-4:00 pm TWH FP6-103
Thurs May 11th 12-1:30pm TGH EN1-404

Approval Process

All applications will be peer-reviewed by a selection committee made up of members of the Collaborative Academic Practice group and patient representatives.

The peer-review process for project proposal selection will be blinded – that is, project proposals will be anonymous during the review process to ensure fairness and eliminate bias.

Successful applicants will be chosen based on the strength of their project proposals, their link to strategic priority areas, and their feasibility.

Scoring of each proposal will be done using the above noted criteria.

Notification of the outcome of applications will be provided by email by Monday July 5th, 2017

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